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Halopen
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Halopen for business

Voice typing for the whole working day. Across the whole floor.

Halopen is the calm Mac voice layer for offices, teams, and firms. The same dictation tool individual professionals already trust, provisioned across the floor — with per-seat or office-cohort licensing. Verbatim by default. System-wide. Native Swift.

Talk to us about your office Try Halopen free per-seat

Free for the first 8,000 words a month, per seat · macOS 14.0+ · Apple Silicon & Intel

Why this matters at the floor scale

The keyboard is silently shaping every department's output.

Speech runs at ~150 words per minute. Sustained keyboard typing tops out around 60-80. For any office whose work is mostly text — briefs, charts, memos, RFCs, support replies, campaign copy, grant applications, regulatory filings — that gap is the difference between an employee shipping at full thinking-speed and an employee compromising every long-form artifact under typing-time fatigue.

Most teams have absorbed this gap as a fixed cost — the silent tax paid every working hour, every employee, every desk on the floor. The compounding effect across a 25-person office over a year is enormous. Most offices don't measure it because most offices have no alternative pattern in their tool stack.

Halopen is the layer that closes the gap. The same Mac dictation app individual professionals already pay for, deployed across the floor — and the floor's text production stops being typing-bound. Briefs get longer. Charts get more thorough. Support replies get warmer. Marketing copy gets more authentic. RFCs get the depth engineers always wanted to write. The floor's quality bar moves up because the keyboard stops shaping the output.

Halopen across every kind of office

Per-vertical pages for the verticals we know best.

Each page below walks through the specific software stack and working-day rhythm of that office type — the EHRs, the practice systems, the engagement-management tools, the help-desks, the CMS surfaces. Same Halopen, same hotkey, same verbatim wedge — applied to the work the team actually does.

The per-seat economics

Three numbers per employee. That's the model.

Free

$0

8,000 words / mo / seat, forever

Every employee can install today, no card required. The right tier for evaluation across a small group before committing to full-floor rollout.

Pro

$19/mo

or $179/yr — unlimited words / seat

The right tier for a working team where employees regularly exceed the free cap. 25 seats at the annual rate is $4,475/year for the floor.

Lifetime

$499

one-time / seat — unlimited forever

The right tier for offices that prefer a one-time CapEx purchase. 25 seats once is $12,475 — about 2.8 years of the annual tier, then free forever.

For a single-invoice office cohort purchase across either tier, write [email protected] — we are onboarding the first office cohort manually right now, ahead of the self-serve seat-management surface.

For IT, security, and procurement

The technical posture is plain.

Distribution

Notarized Universal Mac DMG. MDM-deployable via Jamf, Kandji, Intune. Self-contained app — no kernel extensions, no system modifications. Updates flow through Sparkle 2.x with EdDSA-signed appcast; IT can pin versions or let updates pass through.

Privacy posture

Audio leaves the Mac only while the user holds the configured key — never ambient, never on a wake word. Halopen does not retain audio. Halopen does not capture the screen. Halopen does not log transcripts on its servers; only aggregate word counts for the meter. A local audit log records every cloud transmission so privacy posture can be verified independently.

Compliance

For HIPAA-relevant deployments (medical, dental, therapy, veterinary), the office tier in formation includes a Business Associate Agreement on request. For SOC 2 / ISO 27001 / FedRAMP requirements, write [email protected] — we are tracking these compliance pathways alongside the multi-seat product development.

Resource footprint

Native Swift; idles in tens of megabytes of memory with near-zero CPU. The app does work only during the seconds a user holds the dictation key. Office stacks running EHRs, AMS, practice-management software, video calls, and browser-based dashboards have plenty of headroom.

Halopen for business — FAQ

Questions worth answering.

Is there a multi-seat tier for businesses?

Multi-seat licensing is in formation. Today the per-seat path is Pro at $19/mo, $179/yr, or $499 one-time Lifetime — and many smaller offices simply provision per-seat through that path while we onboard the first office cohort manually. For businesses of 5+ seats interested in early multi-seat licensing with a single invoice, centralized billing, admin-managed seat grants, and (where applicable) a Business Associate Agreement for HIPAA-relevant work, write [email protected] — we are onboarding offices into the early cohort right now, ahead of the self-serve seat-management surface.

How much faster is voice typing than typing for office work?

Speech runs at roughly 150 words per minute; sustained keyboard typing tops out around 60-80 wpm. For long-form text production — briefs, memos, charts, SOAP notes, RFCs, grant sections, support replies — voice typing is typically 2-4× faster end-to-end. The bigger win is what happens to output quality: voice elicits longer, more specific, more thoroughly-articulated text than typing under deadline does.

What's the per-seat economics if we want to start now?

Halopen Free is 8,000 words a month per seat, forever — every employee can install today and start using it without a credit card. Pro is $19/mo or $179/yr per seat for unlimited words; Pro Lifetime is $499 one-time per seat. A 25-seat office paying $179/yr per Pro seat is $4,475/year for the whole floor; at $499 Lifetime per seat it's $12,475 once for unlimited words forever per employee. Write [email protected] for help structuring a single-invoice, single-procurement purchase of either tier across a group.

Is Halopen secure enough for regulated industries?

Halopen ships the technical posture security and compliance teams expect: bounded audio (microphone hot only while the user holds the configured key — no ambient listening, no wake word), no audio retention, no screen capture, local audit log of every cloud transmission, transcription via gpt-4o-transcribe with a no-retention contractual posture. For HIPAA-relevant work in medical, dental, therapy, and veterinary settings, the office tier in formation includes a Business Associate Agreement on request. For agencies handling client NDAs, the bounded-audio posture is the same posture firms already accept for cloud-based dictation services. Write [email protected] to discuss specific compliance requirements.

Does Halopen integrate with our existing software?

Halopen is system-wide on macOS — it lands voice-typed text in any Mac text input. That means no per-app integration, no browser extension, no per-tool configuration. Office and team-management software (Zendesk, Salesforce, Word, Outlook, Google Workspace, Notion, Linear, Asana, Slack, Microsoft Teams, every browser-based EHR, every browser-based AMS, every browser-based practice-management system, every browser-based CMS, every IDE) all accept Mac text input — Halopen lands voice-typed text in all of them with the same hotkey.

How does Halopen distribute and update across our Mac fleet?

Halopen ships as a notarized Universal Mac DMG that supports MDM distribution (Jamf, Kandji, Intune, etc.). The app is fully self-contained — no kernel extensions, no system modifications. Updates ship via Sparkle 2.x with EdDSA-signed appcast; IT teams can pin specific versions or let updates flow through. Universal binary runs natively on Apple Silicon and Intel; macOS 14.0+ required.

Will it slow down our employees' Macs?

No. Halopen is native Swift; idles in tens of megabytes of memory with near-zero CPU. The app does work only while a user holds the dictation key. The rest of the time it sits quietly in the menu bar. Office stacks running EHRs, practice-management software, AMS, CRMs, video calls, and browsers full of dashboards have plenty of headroom.

What happens if employees need to dictate technical or industry-specific terminology?

Halopen biases the transcription engine with cursor-adjacent text and active app context — so industry-specific vocabulary (legal terminology, clinical terms, accounting standards, engineering frameworks, AP-style numerics, scientific nomenclature) tends to land correctly. The live partial transcript shows what Halopen heard as the user speaks; misreads on unfamiliar names or specialized terms can be corrected by re-stating or spelling out the word, and the correction replaces the misread before any text reaches the cursor.

How do we get started?

Two paths. (1) Self-serve: any employee can download Halopen Free at halopen.com/download/, no credit card. After a week of real use, employees who want unlimited can upgrade to Pro per-seat. (2) Office cohort: write [email protected] with rough seat count and any compliance requirements; we will respond within 48 hours to discuss multi-seat licensing, single-invoice billing, BAA where applicable, and rough timeline for the office product's self-serve seat-management surface.

Halopen for your office

Talk to us. Or try it.

Halopen Free is 8,000 words a month per seat, forever. The whole team can install today and try it on real work. When you are ready to talk about office-cohort licensing, we are one email away.

Talk to us about your office Download Halopen free